10 tasks to outsource to a Virtual Assistant
Business owners and entrepreneurs would struggle to deny they are not intrigued at the thought of shaving hours from their working week. But when you tell them the answer to their prayers (usually made on a Friday afternoon when that pile of work they will now have to tackle at the weekend keeps growing) is a virtual assistant, you can see the look of confusion on their face.
“How could a ‘virtual’ assistant possibly make my workload (and life) easier.”
“But I need someone on hand at the office who can be proactive and understands how I work.”
These are common responses. If this sounds like you, STOP, grab a coffee and let’s help you understand how hiring a virtual assistant could be the best business decision you may make all year.
Virtual assistants, virtual PAs, whatever you choose to call us, are self-employed and therefore work from home, focusing on administrative tasks just as an executive assistant/PA would do from the office. Not to blow my own (virtual) trumpet, but we can be godsends to new and growing businesses.
However, when it comes to identifying which tasks to delegate, this is where entrepreneurs and business owners need to think outside the box. Let me help!
Virtual assistants offer a whole range of services from scheduling appointments to social media management.
I found an interesting blog on www.entrepreneur.com written by Alina Dizik called ’10 things you should outsource to a Virtual Assistant’. Below is a snippet from her blog (with some added information from myself):
Bookkeeping: Keeping tabs on outstanding invoices or unpaid bills can be one of the easiest things to assign to a virtual assistant.
Online Research: You can easily farm out Internet research to virtual assistants. Common requests include finding information on corporate websites, exploring new products and vetting potential employees or business contacts.
Database entries: Whether it’s a slew of new business cards picked up at a conference or keeping an inventory log, keeping databases current is a suitable task for virtual assistants.
Data presentations: Turning raw data into a clear PowerPoint presentation or summarizing research findings in a Word document can be a huge timesaver when prepping for meetings.
Managing email: To keep you from wasting time in your inbox, email management is easy for a virtual assistant to do remotely, but you need to provide guidance on how to pick out key emails and ask the assistant to copy you before sending out any responses.
Social tasks: Virtual assistants can handle tasks such as responding to event invitations or sending thank you notes. These can become all-consuming for business executives but a good virtual assistant can take care of all of it.
Travel Research: Virtual assistants are a great resource for finding hotels, booking travel and mapping out trip itineraries both for business and pleasure.
Scheduling: Because many scheduling tools are available online, virtual assistants are managing the calendars of many clients, including dealing with meeting invitations, scheduling appointments and helping plan events.
Industry knowledge prep: With limited time to keep up with industry news, some small businesses have turned to virtual assistants to keep tabs on the most important happenings. Many executives then use the industry information to update their Twitter feed or bring up interesting developments in conversation with customers.
Recruitment: Dependent on the skills or your chosen virtual assistant, you may be able to save hours of time by passing over essential recruitment tasks such as advertising, application management, shortlisting and interview arrangements.
By now you are quite possibly wondering how you’ve managed for so long without a virtual assistant. Don’t forget to thank me later when you have got your work-life balance in check – or ask your virtual assistant to do it on your behalf!